Privacy notice - visitors and others
How we collect information from you
If you’re not a customer or a Bromford colleague we may still collect information from you. For example when you:
- apply for one of our properties or services (you may be asked to undergo a pre-offer assessment)
- call us, write to us, e-mail or meet with us
- respond to a survey
- visit our offices or some of our other properties (we operate CCTV systems at our offices and at some of our properties for the detection and prevention of crime)
Phone calls to our 0330 1234 034 number are recorded for training and monitoring purposes and our recordings are held for a period of six months.
We operate CCTV systems at our offices and in public areas at some of our properties. Wherever CCTV systems are operating we will place a notice showing that the scheme is in operation and controlled by Bromford.
Our CCTV systems deter crime and promote public safety by helping to identify and prosecute criminal offenders. These systems operate continuously and recordings are held for one month.
You can ask for a copy of any CCTV images taken of yourself by making a subject access request. See Your Data, Your Rights for more details about how to make a subject access request.
We carry out an impact assessment for all locations where we use CCTV. This helps ensure that our use of CCTV is appropriate and proportionate to the issues of crime and public safety we are seeking to address and minimises intrusion into individual rights to privacy.
We will only contact you for marketing by electronic means (e.g. telephone calls, texts, emails) where you explicitly opt in and consent to this. When you opt in to receive information about properties we are marketing we may send you information about similar properties in the same area. You can opt out of receiving our marketing information at any time, by following the guidance set out in the email or text for example. If you have any difficulty opting out you can contact our Data Protection Officer by emailing firstname.lastname@example.org.
Information we collect via our website and portal
When you visit our website we collect standard internet log information, such as your IP address, host name, browser type and operating system.
Customers are able to register and login into our customer portal through third-party services via email (e.g. Facebook, Google). This will provide Bromford with an email address and is used to create an account. If you are a Bromford customer your email will be used to verify your account along with your tenancy reference number. To request deletion of your data you can contact us, for more information please read our privacy notice and Your data, Your rights.
Links to other websites
Our website may contain links to other websites of interest.
If you follow a link from the Bromford website to an external site, we recommend that you check the privacy notice of that site before giving any personal details.
Security of information
Bromford operates a range of information and communications systems and technologies for efficient operation of the business. Personal information is stored and managed within those systems which are maintained to achieve a high level of Confidentiality, Integrity and Availability (CIA) including following best practice cyber security standards.
We hold information in IT systems which may be copied for testing, backup, archiving and disaster recovery purposes. All data is held within the European Economic Area.
When we dispose of information we do so securely.
Changes to our privacy notice
This privacy notice will be updated to reflect changes either to the way in which we operate or changes to the data protection legislation. To make sure that you keep up to date, we suggest that you revisit this notice from time to time.